Transparency and Accountability Policy for Barn och Kvinnor

Organisation

Introduction

Barn och Kvinnor Organisation values its relationships with partners, members, donors, volunteers,  and other stakeholders who collaborate to achieve its purposes and goals. We recognize that  transparency and accountability build trust and foster successful contractual and donor  relationships.

 

Purpose

The purpose of this document is to underscore the importance of transparency and accountability  and to facilitate the development and implementation of measures by Barn och Kvinnor  Organisation’s Board and Staff to ensure appropriate transparency and accountability.

Policy

1. Board Reporting

  1. Compliance with Legal and Contractual Obligations:
  • Report annually to the members on the organization’s activities and provide an opportunity for questions, in accordance with the constitution.
  • Prepare financial reports as required by law.
  • Prepare an annual report in line with fundraising license requirements.
  • Report to government agencies as stipulated in grant and funding contracts.
  • Report to the relevant Taxation Office departments as required for deductible gift recipient status.
  • Report to donors according to the terms of any grants issued.
  1. Stakeholder Reporting:
  • Annually, the Board will assess if additional stakeholder relationships could benefit from receiving a report on the organization’s activities and performance.
  1. Report Preparation:
  • Reports will cover:

2. Client Records

Barn och Kvinnor Organisation manages client records in compliance with privacy law obligations.

3. Member and Donor Records

Client records are managed in accordance with the organization’s privacy policy and privacy law  obligations.

4. Access to Minutes of General Meetings and the Members Register

Access is provided according to the terms of the constitution.

 

Responsibilities

Founder & President:

  • Ensure systems and processes are in place for capturing, recording, and analyzing information necessary for Board reporting.
  • Report regularly to the Board on organizational operations.
  • Implement privacy and other policies governing access and use of documents, including board records, member and donor records, and minutes of general 

Board:

  • Implement and adhere to policies and procedures developed by the Founder &

Authorisation

Daphine Leeser, LL.M – Founder & President
Policies can be established or altered only by the Board; procedures may be altered by the  Founder & President.

DISCLAIMER: While all due diligence has been taken in the preparation of this material, no  responsibility is accepted by the author(s), board, or volunteers for any errors, omissions, or  inaccuracies. The material provided is for general information only and is not a substitute for legal  or professional advice. No responsibility can be accepted for any known or unknown  consequences that may result from reliance on this information.